The Decatur County Convention Center 1925 Hwy 641 South Parsons, TN 38363 Tel: (731) 847-4202

THE DECATUR COUNTY SPRING GARDEN EXHIBITION 2004
March 26, 27, and 28,  2004
PRESENTED BY THE DECATUR COUNTY CHAMBER OF COMMERCE
GENERAL RULES AND REGULATIONS

STAGING AND MAINTENANCE OF ALL EXHIBITS

1. All entries must include fresh or dried plant material. All exhibits must be kept in show condition. Plant material

   must be kept fresh. Unsightly or wilted plant material must be replaced.

2. Wild-collected plants of endangered and threatened species are strictly forbidden. It is the responsibility of the

    exhibitor to make sure these plants are not on exhibit. Endangered or threatened species are designated on the

    United States List of Endangered and Threatened Wildlife and Plants.

3. Exhibitors will water their plant material prior to bringing it into the show hall. Exhibitors are responsible for

    watering their own exhibits but are cautioned not to over water, which will cause seepage into the aisles. There is

    no way to remove excess water.

4. Pool and fountain liners must be constructed of material of sufficient strength to prevent seepage.

5. No live animals are permitted in exhibits without prior approval. No taxidermy is permitted.

6. All maintenance must be completed by 10:00 a.m. Friday, 10:00 a.m. Saturday and 1:00 p.m. Sunday. Doors will

    open at 10:00 on Friday, 10:00 a.m. Saturday, and 1:00 p.m. Sunday.

7. The show management may remove an exhibit at any time if deemed necessary. It reserves the right to reject any

    exhibit if it is objectionable in any way or requires an excessive amount of space. Management reserves the right

    to remove an exhibitor who displays unethical conduct.

INSTALLATION

8. Hours of installation for gardens are:

    Wednesday  March 24th  8:00 a.m. - 5:00 p.m.

    Thursday      March 25th  8:00 a.m. - 9:00 p.m.

    Judging will begin once doors open at 10:00 p.m. on Friday. Installations not complete by 10:00 a.m. on Friday

    will not be included in the judging for awards.

ACCESS, PASSES AND PARKING

9. Complete directions about access to the show, parking for exhibitors and the public, and the location of doors for
    entries are enclosed. Free parking.

10. Exhibitor badges are limited to four (4) per garden.

SIGNS

11. Please Include a sign for your exhibit with the name of designer, title of the garden and suppliers.

 

SALES AND ADVERTISING MATERIAL

12. Exhibitors should prepare and distribute descriptive pamphlets about their exhibits.

JUDGING AND AWARDS

13. Decisions of the judges are final.

NOMENCLATURE

14. All plants must be correctly labeled. Points are given by judges for legibility and unobtrusiveness of labels.

15. Exhibitors' plant lists, with botanical and common names (including all plants used in the exhibits), must be

      submitted To The Chamber by January 15th, 2004 So that we may include the information in our advertising.

REMOVAL OF EXHIBITS

16. Nothing may be removed from exhibits during the show except with the approval of the management or at

      specific times stipulated.

17. No boxes or other removal containers are permitted in exhibit hall until 6:00 p.m. Sunday, March 28th. Nothing

      may be dismantled before 6:00 p.m.

18. Exhibitors are responsible for their exhibits on Sunday, March 28th from 6:00 p.m. until removal.

19. All exhibitors and helpers in the hall must wear appropriate name badge during the dismantling period. This may

      be obtained from the show management.

20. Exhibitors are responsible for the complete removal of their exhibits. Anything left after Monday, March 29th at

      8:00 pm may be discarded.

SAFETY

21. All material used in exhibits must comply to State Fire codes.

22. Exhibitors must guard against leaks and over watering.

23. Smoking is prohibited in the exhibit hall.

24. Any public access to gardens must meet building code and ADA specifications.

DAMAGES

25. Exhibitors who damage any part of the hall will be charged with repairs.


LIABILITY

26. Reasonable care will be taken to prevent loss or damage to the exhibits but in no event will the The Decatur

      County Chamber Of Commerce, The Decatur County Fairgrounds or Decatur County Government, be held

       responsible for any injury or loss that may occur. Valuables used in exhibits should be insured by exhibitors.

27. Limitation of management's liability. Exhibitor will make no claim against The Decatur County Chamber Of

      Commerce, The Decatur County Fairgrounds or Decatur County Government, and agrees that management

      shall not be liable for any injury or loss or damage to exhibitor, or to its employees, agents, property and

      business caused by: (a) acts or omissions of any contractors (or employees or agents of such contractors )

      retained by management to perform services in connection with the show, or (b) fire, theft, destruction, or any

      occurrence not resulting from intentional misconduct on the part of management (or its employees acting in the

      scope of employment), whether occurring during show hours or the periods designated for installation,

      maintenance, and removal of exhibits and notwithstanding any negligence of management connected therewith.

27. Indemnification for Exhibitors' acts. Exhibitor agrees to indemnify and save harmless The Decatur County

     Chamber Of Commerce, The Decatur County Fairgrounds or Decatur County Government, and each of them from

     any and all claims of liability made by anyone for any loss, injury, or damage to person or property, including

     death, arising out of the conduct of exhibitor or its employees or agents, and agrees to defend same against any

     such claims or liabilities and to reimburse them for all expenses including costs of settlement, incurred in

     connection therewith.

28. By entering an exhibit in the show, the exhibitor agrees to abide by and be governed by the conditions set forth

      in the foregoing rules.

GENERAL

29. All attendants at exhibits must be neatly attired, wear shoes and conduct themselves in a quiet and orderly

     manner. Each garden is encouraged to design into their display a area that will hold at least one stool for the

     Garden Master to sit periodically.

30. Management reserves the right to limit entries and display thereof, to facilities available.

AMENDMENTS

31. Management reserves the final, absolute right to interpret these rules and regulations. And, reserves the right to

      amend or add to these rules, as, in its judgment, as may be deemed advisable.